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Accounts Payable Screen Shots
| Listed below are sample screen shots for Accounts Payable module. Click on each thumbnail to view a larger screen-shot! |
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Accounts Payable Main Menu
The Accounts Payable screen allows you to add/edit vendors, add invoices, pay invoices, print casual vendor checks, and void checks. You may also print vendor information regarding invoices and checks. |
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Vendors
To add a new vendor or edit an existing vendor, click on the menu selection on the tab. Choose an existing vendor from the drop down box to edit the information or click "Add a new vendor" in the drop down box to add one. Type in the information requested on that screen for that vendor. You will need to press the button when you have finished either adding the new vendor or editing the vendor information.
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Invoices
Select the menu item on the tab. Today's date is the default, but you can change the date either by clicking on the drop down box beside the date and selecting from the calendar, or by using the plus or minus keys. Type in a part of the vendor name and a drop down box appears with a list of possible known vendors. Or use the to select from the drop down box. |
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Pay Invoices
Go to "Select and Pay Invoices" on the Accounts Payable tab. You are asked, "Clean the Invoice File? Yes or No." To eliminate the paid and cancelled invoices prior to a specific date, click Yes. You are asked to accept the default date shown or retype a date. Click OK. If you choose No, all invoices appear on the screen as unpaid, paid, and cancelled. Your screen will list all invoices as requested. Click "Select All" for all the invoices to pay. To make a partial payment click on the dollar amount and type in the amount you would like to pay on that invoice. A pop-up box will ask, "Make a partial payment? Yes or No." Click Yes if you want another line added to the screen with the remaining amount of the invoice. Click No, and the dollar amount remains the same.
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Casual Vendor Check
Select from the tab. The screen displays next check number on the left side. If that number is incorrect, go to tab and click and change the next check number.
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Void Check
Click on the Void Checks menu item on the tab. Select the checkbook (Defaults to checkbook 1.) The check number is a drop down box with a list of the checks written from the checkbook selected. Click on the drop down box and then click on the check you would like to void. (You cannot void a casual vendor checks on this screen. The screen displays the details for the check you select, and you void that check by clicking at the bottom of the screen. This action will make the reversing entry in the journal transactions.
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