 |
Journal Transaction Detail
This report can be used to print daily journal transactions or to "search" for specific transactions. If you enter only the beginning and ending dates, the report will list the transactions for each day of the time period. You may use the report to search for a specific check or receipt by typing in the number in the reference description. You may also list the transactions posted from a specific module, ie: 5 for Receipts, 3 for Accounts Payable, etc. You may type in a portion of the journal description to find a specific transaction or type in a dollar amount. |
 |
Fund Account Ledger
This report needs to be printed at the end of the school year for each account as required by the State Board of Accounts. The Fund Account Ledger lists the activity for a specified time period for the account you request. This report can be printed with detailed information on each transaction, ie: for a receipt, both the source and received from will be printed, or for a check, the description and vendor. If you are using the Purchase Order module, you have the option to include the encumbered amount for that account. You use the 3000 accounts for this report. At the end of each month as part of your bank reconciliation, you will want to run this report on your 1000 accounts also, ie: 1100 checking, 1200 CD, etc. |
 |
Check Register
The Check Register is a list of checks written during the specified time period. You may run the report to only show the vendor name on the check or you may get a detailed list, which includes both the description and vendor. |
 |
Schedule of Balances
This report needs to be printed at the end of the school year with a date range that includes your entire school year as required by the State Board of Accounts.
This report can be printed for any date range.
The Schedule of Balances is also used at the end of each month as part of your bank reconciliation. Use the same dates as the bank statement. The computer will automatically display the beginning and ending accounts. You will type in the bank balance at the close of the month as listed on your bank statement. The program will bring in the uncleared checks and deposits in transit. If you have any investments, you will type in that amount. Type in the name of your bank (checking account financial institution) and answer Yes to Print Recapitulation. Line 13 Total Expendable Cash should equal line 5 and the ending balance under total all funds. If you do not have any investments, line 6 the checking account balance should also match.
|
 |
Sort Code Summary
The Sort Code Summary allows you to enter a specific sort code for a specific account and will list the receipts and expenditures posted to that sort code for the date range you specify. This report will allow you to tell if you made money from a specific fundraiser by typing in the sort code and the fund. |
 |
Outstanding Checks
This report would be used a part of the bank reconciliation at the end of each month. The report will list the outstanding checks (those checks that have not cleared the bank) for the date range you specify. You need to make the beginning date match the start of fiscal year on your computer. If you opened your books on 7/1/02 but you have the prior year open still on the computer, you would want to type in a beginning date of 7/1/01. The ending date would be the ending date of the bank statement. |
 |
Outstanding Deposits
This report would also be used as part of the bank reconciliation at the end of each month. The report will list the outstanding deposits (those deposits entered into the computer but not listed on the bank statement) for the date range you specify. Make the beginning balance match the start of the fiscal year on your computer. The ending date would be the ending date of the bank statement. |
 |
Ledger Register of Receipts
This report lists the receipts posted from the Receipts module or if you are entering receipts by hand and make the journal source a (5) those receipts will also show up on this report for the date range you specify. |
 |
Detail of Receipts
This report needs to be printed at the end of the school year with a date range that includes your entire school year as required by the State Board of Accounts. You will use the 4000 account numbers and choose Yes for Combine Like Transactions. |
 |
Detail of Expednitures
This report needs to be printed at the end of the school year with a date range that includes your entire school year as required by the State Board of Accounts. You will use the 6000 account numbers and choose Yes for Combine Like Transactions. |
 |
Chart of Accounts
The Chart of Accounts report lists the accounts by active or inactive and by all or by type. |
 |
Sort Codes
The sort code report lists the sort codes by active, inactive or all. |
 |
Daily Statistics
The report will list the days you have transactions in the ledger, the total debits and credits for each day and if you are out of balance for a day, the amount out of balance will be listed. |
){kind=spacer}
)
)
)
)
)
)
)
)
)
)
)
)
