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CPA Windows Information General Ledger All reports approved by the State Board of Accounts All reports may be printed for any time period to your screen, printer or hard drive Fast access of Schedule of Balances for each account Allows sponsors of each account to receive own report of checks and receipts on same page every month to help budget funds for the next month and verify your entries Maintain up to 1000 different accounts Also allows you to break each main account into 1000 different sub-accounts customized by you for combining similar transactions into individual total amounts Quick checkbook reconciliation for any time length Simple transfer between accounts Check register automatically flags all check numbers that are out of numerical sequence Ledger will alert you if you accidentally leave the day out of balance Mistakes are extremely easy to correct Able to sort and total any account by a specific description, amount, check or receipt number and journal source number Allows multiple accounts to write one check or receipt Multiple bank accounts or checkbooks available Accounts Payable Maintain up to 10,000 different regular vendors Write unlimited checks for one-time casual vendors All checks may be printed on your printer on pre-printed forms or to the screen for hand or type written checks Enter invoices throughout the week and select to pay one or all of them at one time Automatically displays regualr vendor references and names on screen when invoicing for effortless recall of vendors All entries are automatically posted to the CPA General Ledger after checks are written Purchase Orders All purchase orders may be printed on pre-printed forms or to the screen when receiving invoices for effortless recall of vendors Produces Encumbrance report showing balance of each account, encumbered outstanding amounts available and funds remaining Purchase Order Summary report shows P.O. #, date, vendor, funds, and check number that paid each purchase order as well as all voided purchase orders for any time frame Automatically posts all purchase orders received to the CPA Accounts Payable module for check writing of payment Receipts All receipts may be printed on pre-printed forms or to the screen for hand or type written receipts Produces receipt register which includes receipt numbers, descriptions, fund account names, sponsor's names and total amounts Maintains total of checks, cash and money orders received for verifying bank deposits for any time length desired Automatically posts receipts to CPA General Ledger Able to view prior years receipts even though fiscal books are closed out Payroll Maintain up to 32,000 different employees Automatically calculates all federal, state and local taxes Handles bonus payments, benefits, Section 125 deductions, holiday and sick pay, and 401K plan Produces 940, 941 and W-2 forms Includes YTD, Quarterly, monthly, daily and unemployment payroll totals Payroll preview report allows easy viewing of each employee’s check prior to printing checks. Automatically posts payroll expenses to CPA General Ledger Student Receivables Allows up to 32,000 different students Identify each student by student ID or name Keep track of each bill charged and all payments made in partial or in full Monthly statements may be mailed with current balances due and configurable messages Maintain student names, addresses, phone numbers, last date charged & paid & current balances due Reports include Name & Phone Numbers, List of Transactions, Mailing Labels, Aged Receivables, Student Balances and Account Information Textbook Rental Imports all the information needed to print statements and create receipts (TBR-2's) School tech staff can create files to import student and fee information from programs the school currently uses to assign students, courses, fees etc. Ability to add new students to the program. Create bills to add fees to students. Program will allow you to create credits for a student due to drop/add, etc. Textbook Rental Sort Codes assigns the order that payments are applied to outstanding fees and specifies the column placement of the various fees on the student statements. Ability to apply payments to a students account. The payments are applied in the order as set up in the Textbook Sort Code Form. The payments are applied to the bills automatically. User configurable statements with two separate statement message configurations. Reports include Statements, Student List, Student Balances, Payments by Date Range, Accounts Activity and YTD Payments by Sort Code.